Whether you're a general contractor, subcontractor, or project manager, the right bidding software can help you streamline proposals, improve cost estimates, and boost your win rate. But with so many tools on the market, how do you choose the best one?
In this post, we’ll highlight what to look for in bidding software and review some of the best construction bidding tools available today.
Why You Need Bidding Software
Manual bidding processes using spreadsheets and paper documents are time-consuming and error-prone. Bidding software solves that by:
- Automating repetitive tasks
- Improving cost estimation accuracy
- Helping you track and manage bids
- Centralizing documents and communication
- Making it easy to collaborate with team members and subs
By using the right software, you’ll spend less time estimating and more time securing projects.
Key Features to Look For
When evaluating construction bidding software, consider these essential features:
- Estimate creation: Quickly generate detailed cost estimates and proposals
- Templates: Reusable templates for different job types
- Bid management: Track bid invites, deadlines, and status updates
- Subcontractor management: Invite and compare subcontractor bids
- Cloud access: View and work on bids from anywhere
- Integration: Sync with project management, accounting, or takeoff tools
- Reporting & analytics: Get insights on bid performance and win rates
Best Construction Bidding Software (2025)
1. Procore
Best for: Large contractors needing an all-in-one solution
Procore is one of the most powerful platforms in the construction industry. Its bidding module allows users to manage bid packages, invite subs, and compare quotes all in one place. It integrates smoothly with other tools like estimating and project management.
Pros:
- All-in-one platform
- Strong collaboration features
- Great for large teams
Cons:
- Higher price point
- May be complex for small businesses
2. Buildertrend
Best for: Residential and small-to-mid-sized contractors
Buildertrend offers cloud-based software that includes bidding, CRM, project scheduling, and more. Its intuitive interface and strong customer support make it ideal for smaller construction firms.
Pros:
- Easy to use
- Affordable pricing tiers
- Includes customer communication tools
Cons:
- Limited advanced estimating tools
- Better for smaller projects
3. PlanHub
Best for: Subcontractors and supplier bidding
PlanHub connects general contractors with subcontractors through a user-friendly bidding platform. Subs can find bid opportunities in their area, while GCs can manage invites and track responses.
Pros:
- Large contractor network
- Free option for subs
- Excellent for outreach
Cons:
- Limited estimating functionality
- Can feel basic for complex projects
4. STACK
Best for: Contractors needing integrated takeoff + estimating
STACK combines takeoff, estimating, and bidding in one cloud-based platform. It’s great for teams who want speed and accuracy in their preconstruction workflow.
Pros:
- Fast cloud-based takeoff
- Easy estimate and bid generation
- Real-time collaboration
Cons:
- Can be pricey for small teams
- Steeper learning curve for beginners
5. SmartBid
Best for: General contractors managing large bid lists
SmartBid, by ConstructConnect, is specifically designed for GCs. It provides tools for prequalification, document sharing, and bid invitation management. It’s ideal for managing hundreds of subs on large commercial jobs.
Pros:
- Strong subcontractor management
- Excellent document control
- Secure and professional platform
Cons:
- Less useful for subs
- More complex setup
Honorable Mentions
- CoConstruct – Good for custom home builders and remodelers
- BidClerk – Great for discovering new project leads
- iSqFt – Now part of ConstructConnect, used for commercial bidding
Final Thoughts
Choosing the best construction bidding software depends on the size of your business, the types of projects you handle, and your existing workflow.
If you're a general contractor managing large teams, tools like Procore or SmartBid may be ideal. If you're a subcontractor or small builder, platforms like PlanHub or Buildertrend offer great value with a simpler learning curve. For all-in-one preconstruction tools, STACK is a standout choice.
Ultimately, the best bidding software is the one that helps you save time, increase accuracy, and win more projects.
Ready to streamline your bidding process? Start with a free trial or demo of one of these top tools and see the difference for yourself.